If your business involves regular interactions with vendors, distributing checks to them is a must. Unfortunately, if you forget to ask your bank for checks, the result could be embarrassing if someone has made an agreement that payment would be forthcoming.
Printing checks yourself allows an online business to stay efficient without relying on the bank or placing cheques. Depending on the quantity needed for printing, there are various sizes and speeds from small to large available. With so many laser printers today, how do you decide which one best meets your requirements? This article will provide all the essential info so you can make a informed decision – we promise not to leave anything out!
Top 6 Best Printer For Printing Checks 2023
1. Brother HL-L2340DW compact laser printer for Printing Checks
Business owners who operate from home or a small office must remain mindful of cost-saving strategies. A compact laser printer can help you achieve this by taking up minimal desk space at home.
Experience sharp, clear prints with resolutions of 2,400 x 600 dpi. Print spreadsheets, multi-page invoices, reports and many other documents at an impressive 27 pages per minute speed with duplex features that allow automatic printing on both sides of paper – just like a dual-sided printer does.
To have the most flexibility, you can print prints from any location anytime because wireless connectivity permits remote printing with software appropriate for your device. The USB port permits printing using any type of computer.
With an adjustable paper tray, the printer can accommodate 250 sheets of legal or letter size paper. Plus, with its manual paper feeder attachment, you can print envelopes and letterhead envelopes as needed.
The LCD on this device makes navigating and selecting from menus a breeze, plus setting up a wireless connection is made effortless. A variety of connectivity options are available – Blackberry, Apple, Windows Phone, Kindle Fire and Android.
The square shape of this printer, combined with its business-friendly features, make it the ideal choice for checking documents for small business owners. Not only is it durable and flexible, but its many printing options and ease of setup/connection to various devices make it a perfect choice.
Key Features:
- The square design is compact and slim that takes up only a small space.
- The speed is 27 pages per minute.
- The tray can be adjusted to accommodate letter and legal size paper, with 250 sheets of paper capacity.
- Connecting and installing multiple devices has never been simpler.
- Wireless connectivity lets remote printing.
2. Renewable Toner Laserjet M15w Check Printer
Think Hewlett Packard printers are the most energy-efficient? Think again! Their laser printer is the world’s most energy-efficient laser check printer that doesn’t sacrifice print quality and looks beautiful in any office or home setting without taking up too much room. Plus, its portability allows you to take it wherever life takes you – from meetings and conferences to family functions and parties – all without sacrificing space! With the world’s smallest laser printer, printing checks has never been simpler!
Utilizing MICR fonts and an integrated check printing program The efficiency and productivity of your processes will be able to reach new levels. However, you will need to purchase MICR software and fonts in separate purchases.
This printer prints checks at an impressive 18 to 19 PPM, so you can expedite your print job and save time. Furthermore, the quality of each check printed by this check printer is top-notch; so there’s no reason to be concerned about check validity or acceptance rates.
Prints can be taken anytime, regardless of if you have access to a network. If several printing devices are connected together, printers can utilize their built-in wireless connection feature and print directly from tablets and phones with Wi-Fi Direct. The typical yield is 1000 pages; it is possible to print up to 3,000 checks with 3 pages each; however, users are advised to let the machine cool down after printing their 40th page.
The package comes with a printer, an already installed MICR toner, as well as the power cord. With clear instructions included installing the printer is easy and takes minutes.
Key Features:
- Discover the world’s smallest laser check printer.
- Lightweight and portable, taking up minimal space.
- A standard yield of 1000 pages is achieved, with three checks per page.
- Print at speeds between 18 and 19 PPM to expedite the production process.
- This system comes pre-equipped with a MICR printer and Bluetooth connectivity to make setup effortless.
3. Renewable Toner ImageCLASS LBP6030W MICR Check Printer
Bundle deals offer unbeatable value and this bundle delivers! In addition to a specially designed black and white print printer, this bundle also comes with an interchangeable MICR toner cartridge that lets you print large numbers of checks from home or office with ease.
Top-quality printing ensures your checks are accepted and won’t be doubted about their validity or authenticity. That is why magnetic ink is manufactured to the highest standard, guaranteeing your checks won’t bounce due to suspicions about their legitimacy.
With a print speed of 19 per minute and an output of 1600 pages, your printer can provide 4800 checks with three checks per page in no time. Plus, its 600 x 600 dpi resolution ensures crisp and clear output every time – no confusion regarding special characters or digits in the middle of the screen!
A monthly duty cycle of 5,000 pages allows for the printing of multiple checks each month. A front-loading tray for paper supplies makes adding paper easy – with capacity to hold 150 sheets – and ensures all checks are printed accurately and promptly.
Setting up and printing prints are both a breeze with this easy-to-use system. Printing can be done from your phone or tablet via an app, so no longer are you limited if your PC is unavailable. Another useful feature includes the Simple Solution keys which remember frequently used functions.
Key Features:
- Make printing faster with dedicated printers for an impressive 19 PPM print speed.
- The largest monthly output is 5,000 pages.
- MICR Toner Cartridge is included for your convenience.
- 600 x 600 dpi resolution ensures sharp and clear prints.
- The capacity of the front-loading tray can hold 150 sheets.
4. A Brother Monochrome Compact Laser Printer to Print Checks
If your office requires a large amount of printing that needs to be done regularly, features on the printer you use can make life simpler and allow for greater efficiency. This printer comes equipped with a flatbed scanner which makes scanning and copying effortless. Plus, its premium quality printing as well as features like wireless connectivity and speed make it ideal for printing checks using QuickBooks.
Printing at 32 pages per minute not only increases efficiency, but it also gives you the benefit of a 250 sheet tray which means less refills and saves time on difficult tasks. Plus, its capacity to handle both legal and letter sized paper as well as different sizes means professional output on envelopes or any official documents. Plus, its manual paper feed slot gives you greater control over output quality.
The printout quality is crisp and sharp, making it easy to interpret what’s being printed. Even when away from your office network, you can still print from a mobile device due to integrated wireless connections. Plus, its USB ports make connecting to any laptop or computer for printing outputs a breeze.
You can reduce paper usage with its duplex printing option and you can also save money by using the toner in Save mode.
Key Features:
- Flatbed scanner glass makes scanning and copying easy to access.
- The print speed is 32 pages/minute allows for greater efficiency.
- The tray to store 250 sheets of legal and letter size.
- Wireless connectivity allows for greater flexibility.
- The Toner Save mode and Duplex printing for more cost-effective usage.
5. HP Laserjet Pro P1109w Monochrome Laser Printer For Check Printing
If using space effectively is on your agenda take this ultra-sleek industrial-grade printer! The small design that has the width of 14.4 inches will fit at home or in the office without creating clutter on your desk. The compact design leaves with plenty of space to accommodate other essential items.
No cables are necessary when printing with this wireless printer, since you connect via your tablet or phone. Perfect for one to five users, this device can enhance the productivity of your team members.
Increase your productivity by using an impressive printing speed of 18.8 pages per hour on A4-sized papers or 19 PPM for those with a letter-sized size. Instant-On technology initiates and stops printing without delay.
The paper tray is able to input 150 sheets, and provide 100 sheets of output. The duty cycle for the month is between 250-1,500 pages, giving you plenty of space for printing at the highest quality.
Green technology is an environmentally friendly choice and that’s exactly what this product embodies. It includes eco-friendly and paper-saving features to reduce waste. The printer’s Smart Print feature prints only what you need without using up paper or ink supplies, while automatic power management ensures you don’t overuse power.
Thanks to Wireless Connectivity, you can conveniently connect your printer to mobile devices and print whenever desired. This eliminates any limitations and gives you greater freedom. Plus, its 1200 resolution ensures sharp text and vibrant images that won’t be missed.
Key Features:
- A sleek and compact design that helps to conserve space.
- The printing speed of 18/19 PPM will significantly boost efficiency levels.
- This 150-sheet capacity tray allows for faster refill times.
- With 1200 resolution, text and images are crisp and clear.
- Ideal for up to five users who can connect wirelessly to the printer.
6. HP Color LaserJet Pro M283fdw Printer
Laser printers with color and all the business features you need are exactly what the doctor ordered to boost productivity levels. This all-in-one printer provides print, copy, scan, fax and copy capabilities so there’s no need to go outside or to another location – everything can be done from one convenient place!
Conserve paper by using the automatic dual-sided printing feature. With a printing speeds of up to 22 pages per min, prints of multiple-page reports as well as other documents can be completed in a matter of minutes. The paper tray is equipped with 250 sheets of paper to allow it to be filled with paper less frequently which means you can save time.
HP Smart App allows you to easily setup scans, receive notifications, and print from your handheld mobile devices – giving you complete freedom to roam without being restricted. Plus, its special features help organize documents 50% faster, saving you valuable time.
Do you want can you wirelessly connect? Dual-band Ethernet and Wi-Fi networking features that is built into the printer make it simple! You will get the same reliable performance each time.
No need to worry about security for sensitive documents when the built-in security features will take care of this for you and provide peace of mind. With its 2.7 inch touchscreen in color, navigating menus, selecting items and giving print commands becomes much simpler.
JetIntelligence technology maximizes toner efficiency without wasting any ink, providing professional-quality prints with sharp details as well as security measures to prevent fraudulence.
Key Features:
- All-in-one color printer that includes scanner, fax and copying capabilities.
- High-quality printing at a velocity of just 22 PPM.
- 250 sheets of storage capacity for the tray for paper to decrease the time to refill.
- High-security security features to guard against fraud.
- 2.7-inch color screen to facilitate navigation.
Buying Guide
Types Of Printers
You can select an inkjet printer which is commonly used in office settings to print various documents. In the event that you’re using MICR toner for printing checks, any kind of printer will print.
If you’d prefer using a printer solely for printing only checks then you can do that as well. Simply take off the MICR ink when you wish to print regular documents, as they won’t require the special characters that are printed at the bottom.
Efficiency
Certain printers have efficient features such as saving energy, paper, and ink with automated on/off or double-printing options. Before you purchase a printer to print checks, it is advisable to take a look at these features because they could result in longer-term financial savings.
Connectivity
Printers are equipped with connectivity options such as the USB connection, WIFi connectivity, connection via the office network etc. This makes it possible for you to print your checks any location and at any time.
Checking checks must also be secure and confidential, so it might not be best to use a printer with wireless connectivity if anyone other than yourself could connect to it. Therefore, be sure to investigate the security features your potential printer offers before buying one.
If you’re looking for access to your printer for checks at any time, allowing you more flexibility, you should select a printer that has wireless connectivity.
Size Of Printer
Both small and large printers offer advantages and drawbacks. While smaller printers may be more convenient due to their portability and space-saving design, they don’t necessarily possess the high-value features that could make them more efficient.
However the dimensions of printers offer greater efficiency and larger cartridges. But, they do take up the majority in office spaces, particularly when the paper tray is open.
Print Resolution
Dots per inch are the measure of printing resolution, which is how clear and sharp prints are. Make sure you choose the most suitable printer for your checks with regard to resolution. A printer with a high resolution can allow your checks to display clear printed information and appear professional.
Software Compatibility
When designing and creating checks, make sure the software you choose is compatible with your printer. Unfortunately, many printers are incompatible with Mac and Windows operating systems; thus, research compatibility before making a purchase.
The Number Of Trays
If you’re planning to buy an enormous printer, likely, it will have various trays to hold pieces of paper in different sizes. Certain printers have the bypass tray which can hold larger sheets of paper, like card papers. The trays can feed these types of papers to the printer with no folding.
Speed of Printing
If your company has to print a huge amount of checks, and often so, you need an efficient printer. The printer’s speed is measured in terms of lines in a second (or pages per minute). Laser printers with high speeds can print from 20 -40 pages in one minute.
When selecting a printer for light duty usage, moderate speed is ideal. This is especially pertinent if the intended use of the machine is personal in nature.
Duty Cycle
It is the duty-cycle of printers. This relates to the maximum amount of prints it is able to print each month. If you exceed this limit, it can cause damage to the printer. Select a printer that has an operating rate that is higher than the one you have planned to use, to ensure that, even if your monthly prints are greater than you expected but still within the suggested limit.
Prints Per Cartridge
The number of prints produced by a toner cartridge is an estimation but you should verify this figure prior to purchasing an printer to print checks. This will provide you with an idea of the frequency at which you’ll have to replace the cartridge, but it shouldn’t be very frequently.
Quality of Ink
In addition to having an effect upon the printed quality ink’s performance is vital to the security and validity for your cheques. Therefore, ensure that you select MICR for your toner, as well as the magnetic black ink.
User-Friendliness
When selecting a printer, its user-friendliness should be taken into consideration. Some features allow for hands-free operation of the machine as an automatic document feeder and dual side printing options; many printers even come with apps that can be downloaded onto mobile phones to print from online.
Quiet Mode
If you plan to use your printer in a workplace, the noise level must not be excessive and cause disruption. Make sure it is set to the quiet mode which can be selected when printing. Moreover, some printers offer ways of reducing sound levels through various settings.
Additional Features and Functionalities
Additional features, such as USB ports or memory cards, enable printing without a computer. Printers come equipped with scanners and fax machines for added convenience; therefore, only select printers if you can quickly take advantage of all their features and functions.
Automated document feeders on printers can save you time, as they quickly scan, fax or copy multiple documents. If printing equipment is necessary in your busy office environment, these features can enhance efficiency and productivity levels.
Security Issues You Need to Be aware of when printing checks
Finding the most efficient printer to print checks isn’t enough; how you utilize its features is equally important. Security concerns regarding printing checks go beyond physical safety; make sure to understand each detail about each.
Physical Safety Concerns
- Manuel Management: To avoid physical injury, avoid handling printers manually. If this is not feasible and you must use a trolley instead, provide sufficient training to employees on how to work with printers safely and effectively.
- Physical Space Maintenance: Maintain the space around the printer tidy and clean by making sure a bin is in place to hold all wrapping paper and paper scraps. The power cord as well as other cables should be secured and away from the floor to prevent falling on them. If there are spills of ink, it must be removed immediately.
Security Problems
- The Software Choice: When selecting software for printing checks, security must be top of mind. It should enable tracking of any change made by the user and guarantee only authorized personnel have access to it. Furthermore, check printing reports need to include information, plus a Positive Pay report must be generated by the program to confirm there has been a successful check transaction with the bank; if there’s evidence of fraudulence, only this report can address it effectively.
- Printer Security: To protect the display for control panels, a strong password should be used to block unauthorised access. Furthermore, both paper tray and ink should be locked securely. Computers containing check printing machines should be checked regularly to guarantee only authorized personnel have access.
- The Ink Security: In fact, even the printing ink comes with security features that allow you to stop printing checks by unauthorised employees. Ink technologies are extremely sophisticated and you should have at a minimum the fundamental ink security of MICR toner.More advanced ink technologies include metallic inks chemical taggants and ultraviolet sensitive inks, reactive inks colored inks, sensitive inks that are infrared and inks with fluorescent properties. They are nearly impossible to duplicate and reveal their unique characteristics only under specific conditions.
- Other Security Types: Utilizing imaging such as holograms, pixels or Kinegrams, along with embossed patterns and foil stamping with pressure or heat transfers can provide security when printing checks. A watermark that features the company’s image is another option to prevent fraudulence since they don’t show on the checks when photographed or scannable. The unique numbers found on checks may be observed on their reverse side where they have been bleeding – making it nearly impossible to alter them and cause any security breaches. With additional layers of protection when using an inkjet printer for checks you will increase levels of safety when printing checks using inkjet printers.
Most Frequently asked questions (FAQ,s)
1. Why do I need a Specialized Printer to Print Checks?
Answer: Utilizing a specialized printer for check printing offers several advantages. First, it provides security features recognized in the market place; plus, you don’t have to plan out an intricate layout each time; these printers work with software already on your computer which saves time creating layouts for each check.
Another way to save time is the ability to print multiple copies of checks in an hour. Furthermore, Federal Reserves should recognize the checks printed by you – but only with an MICR printer using specific ink and toner.
2. What is MICR Ink and Why Should Check Printers Use It?
Answer Magnetized Ink Recognition (MICR) is an advanced version of magnetic ink recognition. MICR toner printers print characters onto the bottom of checks or any document used for negotiation that needs character recognition.
It is essential to use an inkjet printer for checks that uses MICR ink since it’s legal and recognized from the Federal Reserves. Furthermore, a check made using an MICR printer is less likely of being rejected. It also adds an authentic look to your check, and reduces the chance of fraud.
3. Can I print checks using A Printer that uses inkjet?
Answer: Yes, you can print checks with your inkjet printer. All you have to do is utilize MICR printer or toner to allow printing of the check’s characters at top of checks in order to guarantee authenticity and security. In other words, your inkjet printer must work to work with MICR toner.
4. Can I Use the Check Printer for Normal Printing?
Answer: Yes, you can print other documents using your check printer if you don’t use MICR ink or toner. This is because special characters on the lower left of most documents don’t need special treatment; also, keep MICR ink only for printing checks; use regular toner when creating regular documents.
5. Why should I print my Checks?
Answer: There are many benefits to printing your checks. Instead of purchasing them, you can print them yourself when your company needs to issue checks frequently and you frequently use them.
Additionally, it is the most efficient method to keep track of the financial transaction and account. The program will keep records of checks you print. If you have to deal with multiple third-party accounts printing your checks will help to make them more efficient since the software manages these various accounts effortlessly.
Not to mention, it can save time since checks don’t need to be completed manually. They’re already prepared and printed out.
6. What are the most popular Softwares For Printing Checks?
Answer: Printing checks at work or home has never been simpler with the top software options such as Online Check Writer, Checkbook, Checkeeper, CheckBuilderPro and Print Checks Pro.
Check out our piece regarding How to Clean the Ink from Printers off Hands. Stains of ink are difficult to wash away with water and soap. Try these ways to get rid of ink quickly!
Conclusion
Printing checks not only saves time, but it also gives you greater control. The software keeps an eye on transactions and maintains accurate records – providing many more advantages beyond simply printing out a printout. To select the right printer to print checks, determine how many prints your company requires each month and take into account factors like speed, duty cycle and other important considerations when looking for this type of printer.
